Contracts & receivables
Automated billing & collections
SIMAH Credit & approvals
Dashboards & KPIs
Key Capabilities
Our vehicle leasing software offers comprehensive capabilities designed for leasing companies of every size. Whether you're managing a fleet in North America or running a leasing portfolio in Saudi Arabia, these features deliver control and efficiency across every stage of the leasing lifecycle.
1. End-to-end customer lifecycle management from first contact to contract closure
2. Lease application submission and structured approval routing
3. Linked vehicle, asset, and customer records in a single view
4. Full contract history and account relationship tracking
1. SIMAH credit bureau integration for KSA lessee assessments
2. Automated credit eligibility checks and risk-based scoring
3. Structured multi-stage approval workflows with full audit trail
4. Compliance-aligned decision documentation at each stage
1. Full contract lifecycle management from setup and activation through amendment and closure
2. Configurable terms, tenure, rates, and payment schedules per contract
3. Formal amendment and renewal processing
4. Real-time contract status visibility across the portfolio
1. Scheduled billing runs and automated invoice generation
2. Down payment processing and automated confirmation
3. Flexible installment structures with adjustable frequencies
4. Payment upload tools and account reconciliation
5. Balloon payment management and end-of-term lump-sum processing
1. Automated calculation of outstanding balances for early contract exit
2. Clear settlement amount computation covering principal, fees, and applicable charges
3. Structured closure process with complete financial posting
4. Full audit trail from settlement request to contract close
1. Period-based income recognition aligned to the lease schedule
2. Revenue and accrual tracking across the active portfolio
3. General ledger reconciliation and automated financial posting
4. Financial and management reporting for lease income and portfolio performance
How It Works
Once live, the platform manages every operational stage of the vehicle leasing cycle
01
Acquire
Vehicle onboarding & availability
02
Configure
Vehicle and lease setup
03
Close
Inspection, settlement & lease closure
Renew
Manage upcoming lease decisions
04
Maintain
Service & operational tracking
05
06
Bill
Recurring charges & payments
07
Lease
Contract activation & customer assignment
Acquire
Vehicle onboarding & availability tracking
Configure
Lease product and vehicle setup
Lease
Contract activation and lessee assignment
Bill
Recurring invoice generation and payment collection
Maintain
Service scheduling and day-to-day operational tracking
Renew
Managing lease renewal decisions and extensions
Close
End-of-term settlement and contract closure
Each stage is connected, so your operations team, finance team, and customer service team always work from the same data.
Capture lessee details, run SIMAH credit assessments for KSA customers, and complete the approval workflow before contract activation.
Set up lease terms, tenure, applicable rates, and payment schedules — with full amendment and renewal capability throughout the contract life.
Auto Generate invoices on scheduled dates, manage installment tracking, process incoming payments, and maintain a reconciled receivables ledger.
Process early settlement requests with automated balance calculations, structured financial posting, and a complete closure record.
Record lease income by period, reconcile against the general ledger, and generate portfolio-level KPI dashboards and management reports.
Our vehicle leasing management software keeps your operations running smoothly with these powerful capabilities
• Installment due-date monitoring with automated follow-up triggers
• Structured collection workflows for active and overdue accounts
• Overdue account escalation tracking and management
• Payment allocation and real-time status updates across lessee records
• SIMAH credit bureau integration for KSA lessee credit assessments
• CISCO integration for payment processing and collection operations
• Microsoft Dynamics 365 CRM integration for customer service and case management
• Case tracking and customer communication through D365 CRM
• Collection performance reports and overdue account analysis
• Contract volume, installment tracking, and portfolio analysis
• Income recognition and portfolio profitability reporting
• Operational KPIs and management analytics
• Real-time lease portfolio performance dashboards
A common language across leasing, finance, collections and customer operations.
Lessor
The company (leasing entity) that owns and leases the vehicle/asset to a customer.
Lessee
The customer who leases and takes possession of the vehicle under a lease agreement.
Lease Contract
The legal agreement between lessor and lessee defining rights, obligations, terms and payment schedule.
Lease Term / Tenure
The agreed duration of the lease contract, expressed in months or years.
Down Payment
The upfront amount paid by the lessee at contract inception.
Installment
A scheduled periodic lease payment due from the lessee.
Balloon Payment
A large lump-sum payment scheduled at the end of the lease term.
Security Deposit
An amount held by the lessor as security against the lessee’s obligations.
Receivable
The amount due from the customer that has not yet been collected.
Early Settlement
Full repayment of the outstanding lease balance before the natural end of the lease term.
Settlement Amount
The total amount payable to close a contract early, including outstanding principal, charges and fees.
Income Recognition
Recording lease income/revenue in the period it is earned.
Collection
Following up on and receiving due installments or overdue amounts.
Accrual
Revenue or expense recognized before the related cash is received or paid.
Overdue / Delinquency
An installment or amount unpaid past its due date.
Payment Allocation
Applying a received payment against specific dues.
SIMAH
Saudi Credit Bureau used for credit assessment of lessees.
Credit Eligibility
Assessment of a customer’s creditworthiness used to approve or reject a lease application.
CISCO Integration
Third-party collection/payment processing integration.
D365 CRM
Microsoft Dynamics 365 Customer Relationship Management platform used for customer service and case management.
Contract Amendment
A formally documented change to the terms of an existing lease contract.
Contract Renewal
The extension of an existing lease contract beyond its original term.
Portfolio
The complete set of active and historical lease contracts managed by the lessor.
KPI
A measurable value used to evaluate business performance.
Auto leasing software is a platform that manages the complete vehicle leasing lifecycle — from customer onboarding and credit assessment through contract administration, billing, collections, and lease settlement. It replaces manual spreadsheets and disconnected systems with structured, automated workflows.
The platform manages lessee onboarding, credit approval, lease contract setup, installment billing, payment collection, early settlement processing, income recognition, and management reporting — all within a single connected system built on Microsoft Dynamics 365 Business Central.
Yes. The Evincible Solutions auto leasing platform is built on Microsoft Dynamics 365 Business Central, allowing core functions such as billing, contract management, financial posting, and reporting to operate within the Business Central environment.
Yes. The platform includes SIMAH credit bureau integration for KSA-based lessee assessments, supporting credit eligibility checks and structured approval workflows.
Yes. The platform automates scheduled billing runs, invoice generation, down payment processing, installment tracking, payment uploads, and account reconciliation — including balloon payment management for end-of-term lump-sum settlements.
Yes. The platform calculates outstanding balances for early contract exit, computes settlement amounts covering principal and applicable charges, processes structured financial closure, and maintains a complete audit trail from settlement request to contract close.
Yes. The platform is designed for leasing operations of varying scale, including businesses managing lease portfolios across multiple locations. It provides centralised contract visibility, consolidated reporting, and consistent billing processes across the entire portfolio.
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