Managing storage capacity in D365 is not an easy task. It’s an ongoing task that requires proper planning, and monitoring. To manage storage capacity in Dynamics 365 Business Central, start by regularly monitoring your data usage through the built-in analytics and reporting tools. So, utilize the data management workspace to track storage consumption and identify trends in usage. Additionally, leverage Business Central’s built-in tools for database management, such as the capacity management feature.
Furthermore, it helps to forecast and plan for future storage needs. Collaborate with your IT team to set up alerts for when storage thresholds are approached to avoid disruptions. Regular maintenance and proactive management are key to ensuring efficient use of storage resources and maintaining optimal performance. Thus, this blog will be going to explore the important tips regarding to manage storage capacity in Dynamics Business Central.
What is the Microsoft Dynamics Business Central?
It is a cloud ERP solution that is built to manage the complete business operations from one platform. There are two means to deploy Dynamics 365, one is On-Premises, and another is Cloud online. In On-Premises deployment, the consumer needs to manage all updates, upgrades, and features. Likewise, the client has to set up the data server on its accountabilities.
On the other hand, for Cloud Online deployment, the consumers must pay a licensing fee to Microsoft as per the particular plan. Afterward, the consumers can use the software. When you compare these two plans on a cost basis to the company, the Cloud plan is the better choice for your business.
What is the Storage Model in D365 Business Central?
It should be noted that Business Central comes with 80GB of database storage for all environments. So, it can be enough data storage for the consumers. However, the query is ‘’How to manage storage capacity in Dynamics 365 Business Central’’?
Sometimes, businesses have extra requirements which may see them needing more storage capacity. Hence, there is the option for such companies to buy additional database capacity depending on the number of Business Central licenses they own.
Furthermore, Premium and Essential subscription users can enjoy the benefit of one production environment and three sandbox environments without any cost. If you are going to opt for more production environments, then you have to buy additional environments through their CSP partner. So, every additional production environment has come with three additional sandbox environments and 4 GB of additional, tenant-wide database capacity.
If you need to know about the current storage usage, visit the Business Central capacity page. This will provide you with an overview of:
- Number of environments
- Storage
- Exceeding capacity quota
- Reducing data stored in databases
Additionally, if you have reached the storage capacity then you can’t create any new environments and also don’t copy a production environment to test/UAT. Just wait for such time that either the storage capacity is reduced or compressed to suitable your allowed storage capacity. Furthermore, you can also cope with this situation with the help of buying extra storage capacity. It should be noted that exceeding the storage limit can interrupt transaction handling within the current environments.
Consumers can easily buy additional database capacity and environments over their Microsoft Dynamics 365 Business Central Partner like Evincible Solutions and using the following add-on choices to their current license:
- Dynamics 365 Business Central Database Capacity (1 GB)
- Dynamics 365 Business Central Database Capacity (100 GB)
- Dynamics 365 Business Central Database Capacity Overage (1 GB)
- Dynamics 365 Business Central Additional Environment Add-on
The Storage capacity can be available by default, and also determine the additional capacity was specifically purchased via CSP.
How to manage storage capacity in D365 Business Central?
Managing Business Central storage capacity involves several key practices to ensure efficient use and avoid disruptions.
- Monitor and Analyze Usage:
Use Business Central’s built-in analytics and reporting tools to frequently monitor storage consumption. The Data Management workspace provides insights into how much storage is being used. It also helps to identify any areas where data might be growing excessively. Regularly reviewing these reports will help you track trends and detect issues early.
- Implement Data Management Practices:
To manage and optimize storage, deliberately set up data retention policies that automatically archive or delete outdated records. Use the data deletion tools within Business Central to remove unnecessary data periodically. Moreover, work with your IT team to review and adjust the system’s capacity plan, ensuring it aligns with your business needs. Regular database maintenance and optimization are also vital to managing storage effectively and maintaining system performance. Take Microsoft Dynamics Business Central Support from Evincible Solutions and make sure of your future business growth with us.
Conclusion
Effectively managing database storage capacity in Dynamics 365 Business Central requires a proactive and systematic approach. Regular monitoring and storage analysis usage through built-in tools allows you to keep track of consumed data. It can identify any potential issues before they impact performance. By utilizing data management features to archive or delete outdated records, you can make sure that storage is used efficiently with relevant data retention.
Additionally, collaborate with your IT team to adjust capacity plans and perform routine database maintenance. It will help to maintain optimal system performance. Staying ahead of storage needs through forecasting and timely intervention. By integrating these practices into your routine management strategy, you can ensure that your storage capacity remains aligned with your business’s evolving needs.
